Let your Virtual PA catch up with the (sometimes) boring but necessary stuff while you're away.
Here are some ideas on what you can delegate before you jet off for your well-earned break:
Email Filing
Ask your PA to set up email folders (using easy to recognise names) Ensure he or she sends you an email just before you return to let you know in which priority you should check them - We would hope that any urgent messages will already have been relayed to you:)
Hard Copy Filing
Much as we would LOVE it if there was absolutely nothing to file in your office, most of us are a long way from that ideal world. If your VA lives close enough to your office, ask him or her to set up new hanging files in your cabinet or file things away in ring-binders ensuring they are clearly and sensibly labelled.
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Assuming they know your business well enough, your VA could compile a list of tweets for your approval on your return which can then be posted into Hoot Suite who offer a free 30 day trial.
Articles
No better time than when you're away to ask your assistant to carry out research for new articles - unless he or she has lots of other clients to keep happy, they will welcome the change from working on email, invoices, web updates and presentations.
Finally - Plan Ahead!
Newsletter
Have you thought about your next newsletter? Know how time creeps up on you? Give your PA a few ideas on what you'd like to be included and he or she can work on some draft paragraphs and source images for you.
Website
Are you going to be launching new services or products when you get back? Your VA could be putting together advertising material, creating website updates and earmarking items for your newsfeed.
Important Dates
Have your VA book time with your important clients. By getting into their calendars early there is less chance you will be asked to re-schedule!
Have you remembered to give your PA a list of family birthdays, anniversaries and other important events? Ensure they're entered into your online calendar and that you get reminders!
Next Holiday
The best thing about returning from vacation is that it will be time to book the next one!
If you're planning on spending Thanksgiving or Christmas away from home, ask your Virtual Assistant to research online and get you the best deal in plenty of time. Skiworld are a great company if you want some time out on the slopes.
If you delegate these tasks to your VA, you'll not only be able to relax while you're away knowing everything is being taken care of and your clients have a contact in your absence, but you'll also come back to a very well-organised business.
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